Final reminder: Check files that are pending delete
The Oct. 15 deadline for the removal of all “pending delete” files in Google Drive is fast approaching.
Final reminder: Check files that are pending delete
Updated: September 15
A previous version of this article stated Sept. 15 as the deadline for the removal of "Pending delete" files.
In preparing for the removal of “Pending delete” files, IT Services administrators discovered an unexpected Google Drive behavior. This has resulted in a small subset of the targeted Miami community not being able to see the “Pending delete” label, meaning that they would not be able to identify the documents that would be removed this afternoon.
We have resolved that issue and made it so that this part of our community can now see and search for the “Pending delete” label. However, since we discovered this issue so close to the deadline, some folks may not have had the time to go through their files.
We have updated the deadline (to Oct. 15) to give these affected community members time to go through their files. For more information, please see our updated article.
On Oct. 15, the files labeled “Pending delete” in Google Drive will be removed.
In accordance with our new storage policies, files that belong to former faculty and staff who have been gone from Miami for longer than 180 days are going to be removed from our institutional Google Drive storage. On Oct. 15, the first removal of its kind will take place, which means that you may lose access to files you are used to seeing in your Drive—files that have been shared with you by those folks no longer at Miami.
Are you ready for Google Drive changes?
The Oct. 15 deadline for the removal of all “pending delete” files in Google Drive is fast approaching.
Don’t forget to go through your files, find the ones with the “pending delete” label, and decide what to do with those files (move, ignore, or make a copy). Here’s a quick rundown of how to do that:
- Go to the “Shared with me” section of Google Drive.
- Click the Advanced Search icon in the top search bar.
- Select the “Pending delete” label from the appropriate field.
- Select Search.
The files that appear when you do these steps are the ones that you have access to that are currently owned by someone who has left the institution more than 180 days ago. If you still need these files, decide what to do with them.
Follow along in our Techsplaining 101 video for further instructions:
Recommendation: Shared Drives for departmental files
If the files are being used by multiple people in your department, consider creating a “Shared Drive” that can be accessed by selected individuals. You may move the files in question to your newly created Shared Drive. This will change the “owner” of the file to “Google Apps @ 久久热视频.” This means that the files will no longer be marked for deletion, as they will be owned by a folder and not an individual.
This also allows you to effectively negate the need to do this process again for the same files. After all, if you move the files to your own Drive, and then leave the university, your colleagues will be in the same boat.
The virtual workshop on Sept. 3 was recorded and uploaded to YouTube for those who were unable to attend.
Thank you, Miami community!
The past several years of Google Storage changes have been interesting to say the least, and we are grateful for our Miami colleagues who are willing to help us when our technology partners make changes to provided services. Thank you for your help and attention to this matter as we work to improve our storage practices!
